Facilities Coordinator

Job Summary

This position in Hyderabad will be part of a newly formed team consisting of a Facility Site Lead, Facility Coordinator and a Workplace Services Coordinator. The focus will be day to day operations of maintaining the space as per MathWorks world-wide standards. Primary responsibility will be to coordinate service and maintenance activities such as vendor management, Security, engineering and maintenance etc., In this role with guidance from Facilities Site Lead, you will be responsible for day to day coordination with vendors providing maintenance and services.

Responsibilities

(1) Support Facility Site Lead on Vendor management, budget, contracts and procurement

• Perform vendor coordination tasks, tracking and reporting performance, escalation

(2) Support Facility Site Lead to establish process, practice and guidelines consistent with our world-wide offices

• Utilize the practices and procedures developed to carryout Facility operations

(3) Coordinate Property management and Facility management activities for the  Hyderabad office

• All coordination pertaining to the building management team and site service providers
• Execute all corrective actions as necessary

 (4) Support Facility Site Lead for Physical Security activities

• Provide constant communication and direction for all Physical Security activities
• Perform activities pertaining to on site safety standards

 (5) Support major projects and lead minor modification projects

• Provide operational support to activate new spaces
• Plan and execute minor projects as per guidance from Facility Site Lead

(6) Actively monitor the help ticket system and coordinate work orders

• Timely response and escalation
• Coordinate work orders for all planned and unplanned maintenance

Minimum Qualifications

• A bachelor's degree and 3 years of professional work experience (or equivalent experience) is required.

Additional Qualifications

A bachelor's Engineering degree with electrical or mechanical will be preferred.

3 plus years of experience in Facility management role with a large multinational corporation.

Certifications and trainings: Health and safety, Energy management

Knowledge: A broad knowledge on Facility management systems including BMS, FAS etc.,

Exposure to Facility management practices

Vendor management and procurement process

Stake holder management

Facility systems including help and maintenance systems

Good communication written and verbal

Good analytical skills

Proven decision making and escalation

Experience in MS Office